How to plan, set up, outline, and run the first public meeting of the year.
Planning: This is probably one of the hardest parts of the first meetings of the year. There are a couple of things that you should find out while planning the first meeting of the year:
When is the first day of school, most students make their way back into town by this date.
When can you get a room for the meeting
When do you want the first years' meeting?
What type of atmosphere do you want for the first meeting?
When is Club Fair Night at the Rec Center?
Find out what the rules are from ASUA on scheduling club meetings
Setup: Once you know the answers to the above questions, you can set a date, and book a room.
Where do you want to hold the first meeting, there are several options available for this.
Member's House
Rec Center Conference Room
Other UA Free Conference Room
Restaurant
Outline: Now that you know when and where the meeting is you can figure out what you want to cover in the meeting.
What do members think about the club?
What are your goals for the club?
Running the Meeting: These Meetings should be about dialog, you can post one sided information on the website, meetings are where you get feedback and where you answer questions from the members.
Ask questions, and take surveys and stuff.
Formulate the club's goals at the meeting and have the members decide which direction that they want the club to go. Yes I know that they elected you, but you are going to have to rely on member participation if you want to get anywhere. The members will help out if they beleive in what they are doing. You are basically there to ask people what they want to accomplish and then keep them on track with there goals.
Ask for input on how the first years' meeting should be and get everyone to agree that they should be very friendly to the new people that you are trying to recruit. Go over how they can act and what they can say to start conversations with these new recruits, for those people who aren't very social. Remind them that the new people will automatically look up to them since they have already done a triathlon, and that makes them cool.
